Tulsa Wedding Venue - About The Steel Barn

Frequently Asked Questions

As a Tulsa wedding venue specializing in farm & barn weddings, we want to make sure you know up front why we’re the best and how we can serve you. Check out the answers to some of the most frequently asked questions that couples have before saying “yes!” to The Steel Barn Event Center.

What is the rental fee for The Steel Barn and what does it include?

• Please click here for complete pricing and included items.

What is the recommended inside capacity?

• We recommend no more than 250 guests including the bridal party for inside events.

​What dates are available?

• Please click here for available dates.

Is there a retainer?  When are the additional payments due? Do you offer a payment plan?

• Yes. To hold your wedding date for you, we require a signed contract and a $500 non-refundable retainer. Halfway through your wedding planning process, 50% of the remaining fee will be due. The final installment will be required 90 days prior to the event. You are welcome to send smaller, partial payments of any amount before the specified due date, so in effect creating your own payment plan based on your own schedule.

How do I reserve a date?

• To reserve a date email us at thesteelbarneventcenter@gmail.com stating you are ready to book XYZ date if it is still available.  You will then receive a contract and invoice.  A date is reserved once we receive the signed contract, the $500 non refundable deposit, event insurance (required for events with alcohol), and a credit card on file for any damages or additional charges. 

Do I need to schedule a tour or can I just stop by?

• We kindly request that all tours are by appointment only. You can request a tour here.

What is the average budget of a couple getting married at The Steel Barn?

• That is a great question! No two weddings are alike, each wedding is so beautiful and special in its own way. We pride ourselves on being a venue that does not require a lot of decorating and feel our Something Borrowed Room helps with costs whether you have a large budget or a smaller budget. With this in mind,  we believe the average budget of a couple getting married at The Steel Barn is between $6,000-$30,000 for all wedding expenses (venue, food, dress, DJ, photographer, florist, etc.). We have had some creative couples with smaller guest lists host beautiful weddings in the $6,000 - $12,000 range, and we have had several lovely events here spending significantly more than the average.

Do you offer elopement packages?

• Absolutely!  We have several elopement packages, minimony packages, and microwedding packages available.

Do we have to utilize your vendors?

• With the exception of Bartenders and Security officers (See Below), we have an open vendor policy that allows you to choose who you want for your special day. We feel it is very important for you to like your vendors since you will work with them a lot leading up to your big day. We do require all vendors to be licensed and insured and to submit their Certificate of Insurance (COI) to us prior to your event. 

Is alcohol allowed during our event?

• As the event host, you are allowed to have a bar available during your event. We do require that your alcohol be served by one of our licensed and insured bartending services (please inform your guests that NO BYOB is allowed), one or two Security Officers are required, as well as Special Event Host Liquor Liability insurance. (See Below)  

Do we have to utilize your Bartenders and Security Officers?

• Yes, however, we still give you the freedom to choose your bartending service based on the list of companies we provide for you.   We have a contract with a Security Company that is very affordable for your event that we use.  You will be provided their information as well. 

What about Event Insurance?

• Special Event Host Liquor Liability Insurance is REQUIRED for events with alcohol and is highly recommended for all events. This can be purchased online at www.eventhelper.com, www.wedsafe.com, or www.wedsure.com. 

Is smoking allowed?

• Smoking, vaping, and e-cigs are allowed OUTSIDE at the designated areas. NO ILLEGAL DRUGS ALLOWED ON THE PROPERTY. Cigarette butts and others of the sort are to be extinguished in the cigarette receptacles locate in the front of the venue, the east side of the venue, and the west side of the venue.  There is ABSOLUTELY NO SMOKING, VAPING, ETC INSIDE THE STEEL BARN EVENT CENTER. 

What is included in the catering kitchen?

• The kitchen includes a stainless steel prep table, a double sink, a refrigerator, a freezer, a microwave, and shelves.  All food must be prepared in advance. Please inform your caterer that food must be prepared off-site and brought to the venue

Will there be another wedding on the same day?

• At The Steel Barn, we only host one wedding each day to ensure that each couple's event is special and receives our full attention.

Are there overnight accommodations nearby?

• Yes. There are many hotels in Owasso and Bartlesville.  Osage Casino in Tulsa and Skiatook are very popular as well as Hard Rock Casino and resort in Catoosa.  Ask if shuttle options are available.

How many cars will your parking lot accommodate?

• Approximately 150 cars using both the front entrance and the additional parking area on the West side of the venue. Trucks, trailers, and various sizes of vehicles will affect the parking accommodations.

What tables do you offer? 

• We have 24 - 60" round tables, 4 - 8 ft rectangle tables, 2 - 6 ft rectangle tables, 2 - 4 ft rectangle tables, 4 - tall bistro tables, and 2 - small bistro tables.  

Do you provide table linens, cups, silverware, etc? 

• The Steel Barn provides an awesome venue, tables, chairs, and lots of decor for the allotted amount of time. You must bring your own linens/tablecloths. We do not provide cups, silverware, etc. Please inform your caterer we do not provide utensils, cups, silverware, warming trays, cake cutters, etc.  

What happens in case of rain or inclement weather?

• Being in Oklahoma our weather is unpredictable. For all outside ceremonies, we always request a Plan B prior to your event. This will allow us to relocate inside if necessary without disturbing you on your big day.  We ask that the decision to be moved inside is made a minimum of two hours prior to guests arriving to allow time for staff and any vendors to make a smooth transition from outside to inside. 

We plan to have our ceremony offsite or only plan to have our ceremony at The Steel Barn.  Does your fee change?

• Because we only host one event per day, our fee structure remains the same whether you hold your ceremony, reception, or both onsite.

Do you allow dogs on site to play a part in our wedding day?

• We are dog-friendly, with some specific stipulations. Dogs are allowed (only with pre-approval by Michelle and a signed pet waiver) at the ceremony and pictures. Animals, other than service animals, are NOT allowed under roof or near food. Dogs must be on a leash and someone must be responsible for them other than the bride and groom. We have a pet waiver to be completed with your signed contract. 

What form of payment does The Steel Barn accept?

• Our preferred form of payment is check, however, cash and credit cards are accepted as well.

My preferred dates are unavailable. Do you have a cancellation waiting list?

• We do not keep a cancellation waiting list because cancellations are unpredictable. As soon as a date does become available we post it on our website.

 Where can I find pictures of the decor available?

• Due to decor being updated and changing, we do not provide pictures online. However, during your tour and several times prior to your special day, you can view the inventory onsite in our Something Borrowed shed.

What time will I have access to the venue to decorate?

• You will have access to the venue at the time listed on your contract, not earlier. Please plan accordingly!

Do you include a "wedding day coordinator?"

• Unfortunately, if you're trying to compare venues "apples to apples" we feel like this is a tricky question. Our answer is no. We think it’s possible for the job duties of a "day-of wedding coordinator" to mean something different to you than it does to us, and the last thing we want is the opportunity for miscommunication. However, we do have a team leader here before you arrive onsite who stays with you throughout the duration of your big day. This member of The Steel Barn team is there to help you however they can (be an extra set of hands decorating, answer questions from your vendors and direct them as necessary, etc.) Their goal is to do everything possible to help your day go smoothly and ensure your day is as stress-free as possible! (But we still don't consider them a day-of wedding coordinator.)

How will the tables, chairs, etc. be arranged for my event? 

• We offer an interactive floor plan for our events. You will create a free account with allseated.com, enter The Steel Barn Event Center as your venue, invite us to view your floor plan, and have fun! You are also able to choose from floor plans we have on file from previous events. 

If we choose the one-day option, will we be able to access the location early to rehearse our ceremony? 

• If you select the one-day rental, our venue will likely be reserved by another couple the night before. For that reason, one-day rentals should plan for a morning of rehearsal or schedule a day in advance if it is available.

Can we have fireworks on the property?

• Fireworks are not permitted.

Can vehicles be left overnight?

• Please visit with us ahead of time if this may be a possibility. The safety of our guests is of utmost importance. If at any time during your event, it is in the best interest of a guest/guests to leave their vehicle, we will allow vehicle/vehicles to be left overnight. Due to events the next day, all vehicles must be removed by 10:00am the following day.

What time does the music need to end?

• We highly recommend music on Friday's/Saturday’s to conclude by 10:30 p.m. to ensure that you, all of your items, and all of your vendors are off-property by midnight. Music on Sundays must conclude by 9:30 p.m. to be off property by 10:00 pm.

We are using a rental company.  Can they drop items off or pick them up outside of the rental period? 

• All deliveries must happen during the standard rental period. Please advise your vendors of this policy.

Are there any decorating restrictions?  Is there a policy on candles and open flames?

• All decorations must be freestanding.  Candles are allowed as table decorations as long as the candles are in a container and the flame is lower than the top of the container, with the exception of lighting the unity candle. No open flamed candles on the floor or aisle.  The following are prohibited:  sand, glitter, paper confetti, fresh petals (inside), fake petals (outside), bubbles (inside), hay, birdseed, silly string, and more. Please note: No tape, nails, thumbtacks, etc. are allowed on the floors or walls. If you have questions, please contact us prior to decorating.

How far in advance do you need our final review paperwork?

• 30 days 

What is the event clean-up process?

• The Steel Barn staff will handle all standard clean-up and trash removal throughout and following the wedding reception.